Wallace County Clerk Office
The 15th Judicial District lists Wallace County District Court at PO Box 8, 313 Main St, Sharon Springs, KS 67758, phone 785-995-4289, and fax 785-995-4051. It names Rosella as Clerk of the District Court I and Erica as deputy clerk. This is the office to contact for district court records, including criminal, civil, probate, domestic, juvenile, small claims, traffic filed in district court, fish and game tickets, protection orders, and public access terminal questions.
Wallace County also has a County Clerk and a Register of Deeds. Those offices support county administration, elections, tax-transfer records, deeds, mortgages, UCC filings, military discharge request forms, and open-records forms, but they are not substitutes for the District Court clerk when the record is a court case file.
The county's official County Clerk page is separate from the court clerk function, but it is useful for understanding local public-records offices.
Use the county clerk for county commission, election, payroll, tax-transfer, and administrative records. Use the Clerk of the District Court for case files and court copies.
Wallace County District Court
Clerk: Rosella, Clerk of the District Court I
313 Main St, PO Box 8
Sharon Springs, KS 67758
785-995-4289
Fax: 785-995-4051
What the Clerk Handles
The District Court clerk maintains the local case record for matters filed in Wallace County District Court. The clerk counter can help route requests for public files not online, older records, certified copies, courthouse-terminal access, sealed or restricted-status questions, and local filing questions. The clerk does not provide legal advice or decide whether a party should file a case, motion, expungement petition, divorce pleading, or probate document.
- District court criminal, civil, domestic, probate, juvenile, small claims, traffic, fish and game, and protection-order files
- Public courthouse terminal access when public case information is not visible online
- Copies and certified copies of court documents when the file is public and available
- Local filing, hearing, jury, fax, and mailing coordination for Wallace County District Court
The County Clerk's official duties page explains county administrative work such as commission minutes, county contracts, county seal records, elections, payroll, tax duties, transfer records, and related county functions.
That separation prevents misrouted requests: a divorce decree goes to District Court, while county commission minutes or election records go to the County Clerk.
Request Certified Copies
Certified copies are commonly needed when a court document must prove an official filing, order, disposition, divorce decree, judgment, probate order, or name-related court action. If the file is public, the clerk can explain copy availability, certification procedures, payment methods, and whether the request can be handled by mail, fax, courthouse visit, or another approved process.
- Search Kansas Case Search or gather the case number, party names, filing year, case type, and document name.
- Call Wallace County District Court at 785-995-4289 to confirm the file is held in Wallace County and ask how the clerk wants the request submitted.
- Specify whether a plain copy or certified copy is needed, and identify the exact document, such as journal entry, decree, order, disposition, or docket entry.
- Confirm fees, payment method, pickup, mail, or fax options before sending payment or personally identifying information.
Records Request Details
The Kansas Judicial Branch provides a court-record request channel and states that requests are acted on by the end of the third business day after receipt. For a Wallace County file, a complete request should give the clerk enough detail to identify the case and the document without guessing.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use the exact district court case number when Kansas Case Search or a court notice provides it. |
| Party names | Yes | Include full names and spelling variants for older or uncertain records. |
| Document type | Yes | Examples include decree, disposition, order, docket sheet, petition, judgment, or certified copy. |
| Case type and year | Helpful | Criminal, civil, probate, divorce, traffic, small claims, or juvenile status affects access. |
| Delivery method | Yes | Ask whether pickup, mail, fax, or another method is available before paying. |
The 15th Judicial District clerks page at 15jdks.us/clerks lists Wallace County court contact information.
Use that district source for court clerk routing, not the county administrative clerk page, when the requested record is a case file.
Wallace County Clerk Fees
Official Wallace County district court copy and certification fee amounts were not located in the research file. The safest procedure is to call Wallace County District Court before mailing a request or payment. Register of Deeds recording fees are separate from court copy fees and are set by Kansas law, including K.S.A. 28-115, according to the county register page.
| Item | Amount or source |
|---|---|
| District court plain copy | Not located in official Wallace County sources; call 785-995-4289 |
| District court certified copy | Not located in official Wallace County sources; call 785-995-4289 |
| Kansas Judicial Branch court-record request | No local amount located; action timing listed as end of third business day after receipt |
| Register of Deeds recording fees | Set by Kansas statute; confirm with Register of Deeds |
The Register of Deeds overview explains local recorded-document categories and public inspection boundaries.
Do not use register recording fees as court-copy fees; they cover a different office and different records.
Common Clerk Forms
For court case records, the Kansas Judicial Branch request route and the local district court clerk are the primary sources. For county-level recorded documents, the Register of Deeds forms page lists an open-records request form, a Citizen's Guide to KOMA and KORA, DD-214 request form, real-estate sales validation questionnaire, and UCC forms.
- Kansas Judicial Branch court-record request - public court record requests
- Wallace County Register of Deeds forms - open-records request, UCC forms, DD-214 request, and related recorded-document forms
The Register of Deeds directory lists the local recording office contact block.
Use the forms page for land and recorded-document requests, not for district court case copies unless the court clerk specifically directs otherwise.
Mail and Online Filings
Kansas Case Search is the online starting point for public district court case information. Attorneys and parties may have eFiling obligations or options under Kansas court rules, while public users typically use the online search portal, courthouse terminal, clerk contact, or Kansas Judicial Branch request form for records access. The former public access portal has been replaced by casesearch.kscourts.gov.
Mail for Wallace County District Court should use PO Box 8, Sharon Springs, KS 67758, unless the clerk gives different instructions for a specific request. The physical courthouse address is 313 Main St, Sharon Springs, KS 67758. The Register of Deeds forms page at wallacecountyks.gov/217/Forms remains a separate county-records channel.
When a record request involves both a court order and a recorded real-estate document, contact the District Court clerk for the case file and the Register of Deeds or County Clerk for the land or tax-transfer record.